Job Description

About Frij

Frij is a cutting-edge creative studio reimagining how brands connect with audiences through performance-driven creative advertising. We work with innovative direct-to-consumer brands, transforming complex data and creative insights into breakthrough marketing strategies.  We’re obsessed with personal growth, organizational efficiency and finding creative ways to solve problems.

The Role

We're seeking a dynamic Virtual Assistant who is part operational wizard, part marketing detective, and entirely committed to driving our company's efficiency and growth. This isn't just an administrative role – it's a critical position that will touch every aspect of our creative ecosystem, from talent acquisition to performance reporting.

Who We're Looking For

You're a master of organized chaos, a digital Swiss Army knife who gets excited about turning complex challenges into seamless workflows. You thrive on learning, can juggle multiple projects, and see AI tools as your superpower for problem-solving. Your ability to anticipate needs before they arise isn't just a skill – it's an art form.

Key Responsibilities

• Talent Acquisition
  • Sourcing and outreach to top digital creatives for multiple open roles simultaneously
  • Maintain and optimize our talent database with surgical precision
• Analytics and Reporting
  • Build daily, weekly, and monthly analytics reports in Meta Ads Manager
  • Create detailed performance dashboards and team scorecards
• Research and Insights
  • Conduct deep-dive research on clients, products, and industry trends
  • Stay ahead of social media advertising trends and produce concise, actionable research reports for the team
• Process Documentation
  • Document company processes, creating comprehensive training materials
  • Develop video and written guides that can onboard anyone to our workflows
  • Organize and maintain our knowledge base in Notion
• Accountability Champion
  • Proactively manage project timelines across multiple team members
  • Create systems to ensure consistent deadline achievement

Technical Competencies

• Mastery of: Google Suite, Notion, Excel (advanced analytical skills), AI Productivity Tools (ChatGPT, etc.)
• Proficiency in: Meta Ads Manager, LinkedIn Marketing, Canva or Photosho, Project Management Platforms, CRM Systems are a plus

Ideal Candidate Profile

• 1-2+ years experience providing administrative and logistical support to an entrepreneur or business executive, in project management or in customer service.
• Experienced in digital, performance or social media marketing is a plus.
• Proven ability to learn new skills rapidly
• Manages multiple complex projects simultaneously
• Advanced AI tool utilization skills
• Exceptional process documentation experience

Must-Have Qualities

• Hyper-organized with relentless attention to detail
• Calm under pressure
• Proactive communication
• Adaptable and eager to learn
• Ability to explain complex processes clearly
• Work effectively with diverse personality types
• Confidentiality and discretion

Our Values

At Frij, we believe in:

• Continuous learning and innovation
• Data-driven creative approaches
• Collaborative problem-solving
• Pushing the boundaries of performance marketing

Ready to Become Our Operational Superhero?

‍If you're a Virtual Assistant who can transform complexity into clarity and propel our team's performance, we want to hear from you. Show us how you'll be the secret weapon in our creative arsenal.

Frij is an equal opportunity employer committed to creating an inclusive environment for all talents.